Top 10 ReadSoft Alternatives

ReadSoft is one of the brands that pioneered intelligent accounts payable automation. However, there are new solution providers that claim to offer higher levels of automation. Business leaders are excited by new solutions because because, manual accounts payable processes can be:

Complex: Teams span in multiple continents use a multitude of legacy tools to complete mind-numbing tasks like copying numbers from PDF files thousands of times.

Expensive: For an enterprise with $1B revenue in annual revenues, accounts payable process is likely to result in $2-3M avoidable cost per year. ¹

For businesses that want to migrate to a new platform from ReadSoft, there are many alternatives:

It can be hard to know which solution to choose. Therefore, we will explore some of the best alternatives to ReadSoft for mid-market and enterprise companies, highlighting their key features and integrations.

Top 10 alternatives to ReadSoft

Table is sorted starting with sponsors. After, companies are sorted by number of reviews.

Vendors	Focus	Number of Employees	Reviews
Hypatos	Accounts Payable Software	83	4.8/5 based on 21 reviews
SAP Concur	Accounts Payable Software	7313	4.1/5 based on 9252 reviews
Sage Intacct	Accounts Payable Software	1095	4.2/5 based on 2232 reviews
Hyland OnBase	Accounts Payable Software	4218	4.1/5 based on 326 reviews
Quadient Accounts Payable Automation by Beanworks	Accounts Payable Software	131	4.5/5 based on 110 reviews
Emburse	Accounts Payable Software	942	4.2/5 based on 107 reviews
Medius	Accounts Payable Software	550	4.4/5 based on 88 reviews
Rossum	Accounts Payable Software	196	4.5/5 based on 80 reviews
Esker	Accounts Payable Software	572	4.4/5 based on 79 reviews
Basware	Accounts Payable Software	1583	3.6/5 based on 11 reviews

While choosing the top ReadSoft alternatives for our analysis, the following metrics are considered:

• Focus area: All of the alternatives fall under the accounts payable software category.
• References: Enterprises require vendors with enterprise knowledge. The vendors we analyze have at least one Fortune 500 reference.
• Reviews: User feedback is tied to the success of a product. While they didn’t play a role in the product selection process, reviews were used to gain additional insights into product popularity and customer satisfaction.
• Number of employees: The market share of a product goes up as the number of employees goes up, and companies with bigger market shares tend to make better goods. Therefore, this article will focus on software with 50+ employees.

Overview of ReadSoft

ReadSoft offers automated solutions for document process automation. Its most widely used application is for invoice automation, where it helps organizations streamline the business processes of receiving, processing, and paying invoices. The company was acquired by Kofax in 2014, and is also known as Kofax AP essentials or Kofax ReadSoft.²

Capabilities:

• Invoice Automation: ReadSoft’s primary capability is in processing invoices. It can handle multiple invoice formats, automatically extract relevant data, and route the invoices for approval and payment.
• Data Capture: Using OCR technology, ReadSoft cannot only extract extract important invoice details, but also extract data from various types of documents.

Pros:

Integration: The software can integrate with a variety of ERP systems, allowing the automated transfer of data and facilitating end-to-end invoice processing. (Figure 1) ³

Workflow Automation: ReadSoft can automate many of the steps in the invoice validation workflow, reducing the need for manual intervention. For further pros company claims to have, see: Figure 2 ⁴

• Improved time and accuracy. A case study on Myhealth Medical Group reveals that the use of software can eliminate problems caused by manual invoice data entry. ⁵ (Figure 3)

Cons:

Lacked ability in different fonts. Some users suggest the software might have trouble in process of reading the non-standart fonts. (Figure 4)⁶

Customization Limitations: Some users might find it lacking the flexibility or customization they need for their specific use case.⁷

User Ratings:

G2: 2.8/5 based on 6 reviews.⁸

Capterra: N/A

TrustRadius: 4.6/5 based on 5 reviews.⁹

Hypatos

Hypatos offers deep learning technology for handling and automating documents. Software provides end-to-end AP automation for enterprises (Figure 5). It can also help with issues such as:

Pros:

Efficiency. Companies miss out on early payment discounts and lose up to 5% of their AP spending on things like duplicate or fraudulent bills that they could have avoided paying for. ¹⁰ Hypatos’ AP automation offers to solve situations as such by providing payment reminders, identification of duplicate and fraudulent documents.

Every time a user needs to learn something new about a certain type of paper online, they have to annotate the data by hand. These personalized extraction and learning features also aren’t very easy to reuse because they only work for certain data points. Hypatos’ Continual Learning can lessen this effort.

Ease of use. 4 out of 10 user reviews in G2 suggests that, the software offers easy implementation. One user summarizes these ideas with a comment about the low learning curve of the software interface.¹¹ (Figure 6)

Cons:

The free trial of the software gives access to limited data.¹²

User Ratings:

G2: 4.6/5 based on 10 reviews.¹³

Capterra: 5/5 based on 11 reviews.¹⁴

TrustRadius: N/A

Rossum

Rossum is an AI company that offers a platform for extracting data from invoices and receipts.

Pros:

Reduced manual document entry. Rossum can nearly eliminate manual data entry. A case study with Kiwi suggest that, Rossum contributed to Kiwi’s scalability, by eliminating the need for error-prone and time consuming process of manual PDF entry. (Figure 7) Kiwi’s accounts payable staff used Rossum to process invoices. Moreover, they used software’s interface to pair vendors and cost center records.¹⁵

Ease of Integration: Rossum can typically integrate with various ERP and accounting systems. This reduces the need for significant changes in a company’s IT structure. 13 reviews on G2 shows that users are happy with the feature.¹⁶ (Figure 8)

Cons:

Insufficient data extraction. Customer experiences show that Rossum can face trouble in extracting data from different kinds of documents.¹⁷

Language issues. Several customer experiences display that Rossum cannot recognize different languages in all cases. (Figure 9)

User Ratings:

G2: 4.4/5 based on 70 reviews.¹⁸

Capterra: 4.6/5 based on 10 reviews. ¹⁹

TrustRadius: N/A

Medius

Medius is a leading global provider of cloud-based spend management solutions such as automating accounts payable, e-procurement, and other related services.

Pros:

Frees up time for accounts payable teams. Møbelringen, a retail company was operating with a system based on paper. Their AP team had to match bills to POs by hand. Since about 80% of bills were based on POs, this process was too long. Medius’ accounts payable automation solution eliminated paper-based system and increased the touchless rate which freed AP team’s time.²⁰ (Figure 10)

Increased visibility. Medius by allowing audit trails and month-end accruals, allows managers to track invoices better. In that terms, the software helped Lush, a cosmetics company that was having trouble to keep the track of the invoices monthly.²¹ (Figure 11)

Cons:

Slow-downs. In instances where there are large-volume of payments (Figure 12) users complained that the software slows down significantly.²²

Complex functions. Users noted that the software can become overwhelming when using functions such as search function, reporting and uploading complex details.²³

Quadient Accounts Payable Automation by Beanworks

Quadient Accounts Payable Automation by Beanworks is a platform that can automate and streamline accounts payable processes. Beanworks, acquired by Quadient in March 2021, was the first company to build the platform.²⁴

Pros:

Prevents Duplicates. Based on 18 reviews, users agreed that the software can prevent duplicate payments. ²⁵(Figure 13)

Integration. 61 reviews points out that the Quadient offers wide scale of integration with other accounting and financial management softwares.²⁶(Figure 14)

Mobile use. Software offers mobile solutions, which carries features such as parsing and capturing receipts.²⁷ (Figure 15)

Cons:

Unability to handle large numbers. The software is able to handle 80 invoices per page.²⁸ Large organizations and enterprises might find this number insufficient.²⁹ (Figure 16)

Inefficiencies in approval workflow. When changes are necessary in approval channels, users might have to handle them one by one manually.³⁰ Making changes can be time-consuming in approval channels also because one-confirmation might lead all the way back to beginning point on the interface.³¹ (Figure 17)

User Ratings:

G2: 4.4/5 based on 66 reviews.³²

Capterra: 4.6/5 based on 40 reviews ³³

TrustRadius: 4.6/5 based on 6 reviews ³⁴

Hyland OnBase

Hyland’s OnBase software offers services to automate Accounts Payable (AP) processes and helps accounts payable department workflows, cut down on mistakes, and make it more efficient.

Pros:

Efficiency. A case study on Canal Barge shows that, OnBase helped company improve efficiency in areas of invoice tracking, visibility, approval. Software offers services such as automatic notification when there is an invoice to approve and automatic capture of invoice data.³⁵ (Figure 18)

Increased Capacity & Reduced Costs. A case study onNorth American Mining Company reveals that, with the use of OnBase, the AP department was able to handle higher volumes of invoices with fewer human-resource. When merged with improvement in visibility, the company was able to identify and leverage early-payment discounts, and save $5 million annually.³⁶

Cons:

Support. At least 7 userssuggested that software lack both in-use and customer support. The response times of customer support is criticized.³⁷ (Figure 19)

Complex. At least 5 reviews on G2 reveals that in terms of licensing, configuration modules and setup, the software can be quite complex.³⁸

User Ratings:

G2: 4.3/5 based on 168 reviews.³⁹

Capterra: 4.3/5 based on 73 reviews.⁴⁰

TrustRadius: 3.9/5 based on 85 reviews.⁴¹

Transparency statement

Numerous tech firms, such as Hypatos, are sponsors of AIMultiple.

If you have further questions regarding the topic, reach out to us:

Find the Right Vendors

External Links:

1. ”Reduce external supplier costs to drive impact and save money”Retrieved on July 12, 2023.
2. ”ReadSoft”Retrieved on July 12, 2023.
3. ”Cloud-Based Vendor Invoice Management”Retrieved on July 12, 2023.
4. ”Cloud-Based Vendor Invoice Management”Retrieved on July 12, 2023.
5. ”Myhealth Medical Group Supports Fast-Paced Growth with Accounts Payable Automation”Retrieved on July 12, 2023.
6. ”ReadSoft Reviews & Product Details”Retrieved on July 12, 2023.
7. ”ReadSoft Reviews & Product Details”Retrieved on July 12, 2023.
8. ”ReadSoft Reviews & Product Details” Retrieved on July 12, 2023
9. ”Kofax ReadSoft Reviews” Retrieved on July 12, 2023
10. ‘’Accounts Payable’’Hypatos. Retrieved on July 12, 2023
11. ”Hypatos Reviews & Product Details” G2. Retrieved on July 5, 2023.
12. ”Hypatos Reviews” Capterra. Retrieved on July 5, 2023.
13. ”Hypatos Reviews & Product Details” Retrieved on July 5, 2023.
14. ”Hypatos Reviews” Retrieved on July 5, 2023.
15. ”How Kiwi used Rossum to reduce time spent per document” Rossum. Retrieved on July 5, 2023.
16. ”Summary of Features”G2.Retrieved on July 5, 2023.
17. “Unlocking the Potential of Rossum: A Comprehensive Review of its Pros and Cons” Capterra. Retrieved on July 5, 2023.
18. ”Rossum Reviews & Product Details”Retrieved on July 5, 2023.
19. ”Rossum Reviews” Retrieved on July 5, 2023.
20. ”Medius AP Automation accelerates touchless invoice processing for Møbelringen”Retrieved on July 12, 2023.
21. ”Lush saves time and improves touchless capture with Medius”Retrieved on July 12, 2023.
22. ”Medius user reviews” Capterra. Retrieved on July 12, 2023.
23. ”Medius Reviews & Product Details” G2. Retrieved on July 12, 2023.
24. ”Quadient” Wikipedia. Retrieved on July 12, 2023.
25. ”Quadient Accounts Payable Automation by Beanworks Features” G2. Retrieved on July 12, 2023.
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27. ”Quadient Accounts Payable Automation by Beanworks Features” G2. Retrieved on July 12, 2023.
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29. ”Quadient Accounts Payable Automation Reviews” Capterra. Retrieved on July 12, 2023.
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31. ”Quadient Accounts Payable Automation Reviews” Capterra. Retrieved on July 12, 2023.
32. ”Quadient Accounts Payable Automation by Beanworks Reviews & Product Details” G2. Retrieved on July 12, 2023.
33. ”Quadient Accounts Payable Automation Reviews” Capterra. Retrieved on July 12, 2023.
34. ‘‘Quadient Accounts Payable” TrustRadius. Retrieved on July 12, 2023.
35. ”Canal Bargage” Hyland. Retrieved on July 12, 2023.
36. ”North American Mining Company”Hyland. Retrieved on July 12, 2023.
37. ”OnBase Reviews and Ratings”TrustRadius. Retrieved on July 12, 2023.
38. ”OnBase Reviews & Product Details” G2. Retrieved on July 12, 2023.
39. ”OnBase Reviews & Product Details” G2. Retrieved on July 12, 2023.
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41. ”OnBase Reviews and Ratings” TrustRadius. Retrieved on July 12, 2023.

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